Employment Opportunities

Job Title: Project Coordinator
Employer: Carmelite Sisters of the Most Sacred Heart of Los Angeles
Position Type: Full Time
Mission Statement: To stand in the presence of the living God and with Mary, make known to the world the love of the Sacred Heart of Jesus. The Office of Mission Advancement exists to support and
spread the mission of the Carmelite Sisters of the Most Sacred Heart of Los Angeles.
Support

• Congregational Fundraising
• Service to our Apostolates
• Develop resources and strategies to advance and communicate our mission according to the  needs of our time

Spread

• Spreading the Love of the Sacred Heart
• Sharing our Carmelite Spirituality
• Relationship Building

Job Purpose: Project Coordinator oversees a variety of projects tied to the running of the office, fundraising and communications. Projects are related to standard functions such as mailings, events, appeals, coordinating projects related to ordinary operations within the office as well as standalone projects that arise tied to current needs.

Qualifications and Education Requirements:

• Minimum one (1) year experience in event planning
• Strong organizational abilities
• Internet and computer proficiency
• Fluently read, speak, write and understand English
• Ability to communicate well both verbally and in writing
• Strong interpersonal, organizational, and problem solving skills

Job Functions
Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities

Related to Fundraising:

• Oversee and execute all appeal mailings
• Oversee and execute of all seasonal mailings
• Assist with donor cycle functions – communication with donors on behalf of congregation
• Assist with event coordination (as needed)

Related to Communications:

• Assist with coordination of communications outreach
• Assist with creative content for communications (as needed and able)
• Oversee print projects (including Spirit of Carmel and Retreat Notes publications)

General

• Assist with travel, trip arrangements and paperwork for on-site event coordination
• Assist with acknowledgement letters/outgoing mailings
• Assist with enrollments, birthday cards, etc.
• Assist with general upkeep of office
• Assist with other duties and assignments as requested by the CDMA
• Follow all policies and procedures established for employees of the Carmelite Sisters

Working Conditions

• Will need to sit and/or work on computer for extended periods of time.
• Is subject to frequent interruptions.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
• Must be able to travel locally.

Skills and Job Requirements

• Excellent interpersonal skills
• Project a professional image through in-person, electronic and phone interactions
• Strong organizational and administrative skills needed
• Pro-active mindset
• Ability and willingness to work as an individual and as part of a team in the planning, development and implementation of projects
• Excellent working knowledge of Microsoft Office (Word, Excel)
• Knowledge of best practices and principles of organization, planning, general office administration, and records management
• Proven ability to work independently with a high degree of accuracy, accept responsibility and follow through on assignments.
• Knowledgeable of the requirements established by the Foundation’s Employee Handbook
• Capacity to multitask in a fast-paced environment, stay organized and proactively manage work flow to meet deadlines
• Ability to operate standard office equipment including, but not limited to, the Foundation’s computer system and programs, telephone system, fax, copier, scanner and calculator
• Keyboard entry at 50 wpm minimum
• Comply with all safety rules and procedures established for the Foundation employees.
• Strong oral and written communication skills, proficiency in written business English language.

 Application link: Click to Apply

Job Title: Operations Assitant
Employer: Carmelite Sisters of the Most Sacred Heart of Los Angeles
Position Type: Full Time
Mission Statement: To stand in the presence of the living God and with Mary, make known to the world the love of the Sacred Heart of Jesus. The Office of Mission Advancement exists to support and spread the mission of the Carmelite Sisters of the Most Sacred Heart of Los Angeles.

Job Purpose: Support the smooth functioning of Operations by handling and coordinating daily administrative and operational tasks.

Qualifications and Education Requirements:

• Minimum of Associate’s Degree or two years of College preferred.
• Minimum two (2) years’ experience in general office management and procedures as assistant to executives or key personnel preferred.
• Internet and computer literacy for business activities, Office 365.
• Fluently read, speak, write and understand English at a two year college level.

Job Functions
Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities

1. Administrative Support: Provide essential administrative support, which includes scheduling appointments, organizing files, managing communications, and preparing report.
   • Perform general clerical duties to include, but not limited to, responses to correspondence containing routine inquiries, copying, faxing, and scanning.
   • Coordinate, maintain, file and retrieve organizational documents, contracts, agreements, records and reports.
   • Obtain all necessary invoice approvals and back-up documentation for purchases, gathering information, code and send to Finance Department.
   • Maintains the preventive maintenance schedule for Carmelite Sisters properties.
2. Coordination and Communication: Liaison between different departments, vendors, and clients, ensuring effective communication and coordination of tasks. This may involve handling inquiries, managing correspondence, and facilitating meetings.
   • Communicate with CS/Apostolate finance department regarding billing, etc.
   • Arrange for repair and maintenance of office equipment.
   • Receives and routes IT work requests.
   • Assist IT specialists with scheduling the training in-service calendar.
   • Handles maintenance work requests For Carmelite Sisters Properties.
3. Inventory and Supply Management: Manage inventory levels, order supplies, and ensure that necessary materials are available for daily operations.
   • Assists IT specialist with annual of inventory
   • Assist purchasing with IT supplies and equipment
   • Oversee purchase and procurement of Operations and housekeeping supplies
4. Data Management: responsible for maintaining and updating records.
   • Maintains IT audit information.
   • Inventory records.
   • Preventive maintenance schedules.
   • Capital bids and contract renewals.
5. Project Assistant: Assist in project management tasks, organize and execute various business initiatives.
6. Follow all guidelines in the handbook and policies, as well as, all safety procedures established by Carmelite Sisters.
7. Perform other functions as assigned by Operations Manager.

Working Conditions

• Will need to sit and/or work on computer for extended periods of time.
• Is subject to frequent interruptions.
• Is subject to emotionally upset residents, family members, personnel, vendors and visitors on occasion.
• Must be able to travel locally as needed.
• Must be able to work evenings and weekends as needed.

Skills and Job Requirements

• Project a professional image through in-person, electronic and phone interactions.
• Excellent working knowledge of Microsoft Office (Word, Excel and Access).
• Knowledge and implementation of basic practices and principles of organization, planning, records management and general office administration and discretion in handling such matters.
• Proficient problem solving and conflict resolution skills.
• Assist Operations Manager with resources for approved budget.
• Ability to operate standard office equipment including, but not limited to, computer, telephone system, fax, copier, scanner and calculator.
• Keyboard entry at 50 wpm minimum.
• Ability and willingness to work as an individual and as part of a team in the planning, development and implementation of projects.
• Project management and ability to take responsibility of special projects when assigned; understanding and implementation of positive group dynamics.
• Prioritize and perform multiple functions under time pressure and deadlines with accuracy while maintaining a positive disposition.

Physical and Sensory Requirements

• Must be able to move intermittently throughout the workday.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
• Must be able to push, pull, move, a minimum of 25 pounds and be able to push, pull, move, such a weight a minimum distance of 50 feet.
• Must be able to lift and/or carry a minimum of 25 pounds and lift to a height of 5 feet.

 Application link: Click to Apply