Mt. Carmel Health Ministries


Finance Director / Controller

Job Title: Finance Director / Controller
Employer: Mt Carmel Heath Ministries
Position Type: Full-Time

Mission Statement: The Finance Department provides support to the Apostolic Centers sponsored by the Carmelite Sisters of the Most Sacred Heart of Los Angeles. We accomplish this with integrity and professionalism as we enable the Apostolic Centers to offer services that excel in quality and distinctive delivery according to their missions. We carry out our responsibilities of financial and operational management in a manner that is faithful to the Roman Catholic Church and the spirit of Carmel with their profound reverence for life and its transforming process as the gift of God who dwells in every individual.

Qualifications and Education Requirements:

  • Bachelor’s Degree in Accounting or related course
  • Thorough knowledge of GAAP and the principles of healthcare reimbursement and reporting
  • CPA/CMA preferred
  • Minimum of 7 years accounting financial reporting experience, including multi-intercompany transactions.
  • Minimum of 3 years of management responsibility experience.
  • Minimum of 3 years knowledge of skilled nursing billing to Medicare, Medi-Cal and Managed Care providers (required).
  • Proficient knowledge in accounting for non-profit organizations
  • Excellent verbal and written communication skills
  • Accuracy and attention to detail
  • Strong organizational, problem-solving, delegation and analytical skills; able to manage priorities and workflow.
  • Work well under pressure with dependability, flexibility, and the attitude of a team player.
  • Highly proficient in Microsoft software packages, including Excel, Word, and Outlook. Ability to use other software packages that automate the accounting and financial reporting process.
  • Attends and participates in continuing educational programs.
  • Communicates in the appropriate manner ensuring that issues are heard timely and consistently especially for urgent or material matters (i.e., verbal, e-mail, written memo, and formal reporting).
  • Must be able to speak and write the English language in an understandable manner.

Job Functions:
Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities:

  • Maintains and fosters frequent communication with the oversight Board regarding status of all financial accounts, reporting and significant occurrences.
  • Ensures accuracy and timeliness of all information and reports required of the Finance Department.
  • Supervises month end close and preparation of financial statements.
  • Supervises the finance staff.
  • Coordinates and oversees all month-end, quarter-end, and year-end closings to ensure timeliness, accuracy and adherence to GAAP
  • Leads and is responsible for the preparation of all supporting schedules for month-end and quarterly reports, year-end annual audit, tax work, state and federal cost reports, and other miscellaneous audits.
  • Updates accounting processes and procedures making best use of automation tools.
  • Acts as primary contact for external financial reporting such as annual audit, cost reports and tax returns.
  • Establishes policies, comprehensive controls, and review mechanisms to ensure all systems and procedures are being followed correctly.
  • Responsible for the billing of the skilled nursing facilities, including Medicare, Medi-Cal and Managed Care payors.
  • Ensures that accounting and billing record accurate revenue recognition, cash flow monitoring and meet financial reporting deadlines.
  • Drives continuous improvement and standardization within the Finance area.
  • Ensures that the leadership team and Apostolic Administrators are supported in financial matters, such as action plans for financial issues, contract review, aging analysis, budget variances.
  • Responsible for maintaining accurate General Ledger transactions and the Chart of Accounts.
  • Responsible for the annual budget preparation and coordination for Apostolic entities.
  • Organizes and prioritize workload for the success of the finance team.
  • Monitors performance of all Finance personnel to ensure their compliance to departmental and corporate policies and procedures.
  • Provides assistance in analyzing and interpreting financial data and reports.
  • Trains new and existing staff members in accounting roles I responsibilities.
  • Establishes and maintains a set of annual goals and measurable metrics for the Finance department aligned with the goals of the organization.
  • Completes special projects in the accounting department as assigned.

    Skills and Job Requirements:

    • This position must maintain confidentiality regarding any and all information shared, received and accessed in the company.
    • Possesses high level of analytical skills and problem-solving skills.
    • Possesses excellent interpersonal relations and written/oral communication skills to communicate with both internal contacts in the organization and external contacts including vendors and customers.
    • Ability to gather, interpret and proactively act on data with minimal supervision.
    • Must have the ability to prioritize as projects dictate.
    • Possesses PC (Windows based environment) proficiency in Office Suite and application software literate.
    • Must have previous supervisory experience and the ability to manage staff. This includes hiring, performance management and training skills.
    • This position does work with detailed information and criteria and does involve numerous decisions of significant importance.
    • Able to manage multiple tasks and respond to urgent requests in a positive manner

    Physical and Sensory Requirements:

    • Must be able to move intermittently throughout the workday.
    • Must be able to cope with the mental and emotional stress of the position.
    • Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
    • Must function independently and have flexibility, personal integrity, and the ability to work effectively with clients, residents, personnel, support, and outside agencies.
    • Must be able to push, pull, move, and /or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
    • Must be able to sit for extended periods of time engaged in desk and /or computer work.
    • Listens to others respectfully and conscientiously strives to understand what the other is trying to communicate.
    • Processes information received and responds thoughtfully and professionally.
    • Can verbally communicate ideas clearly, concisely, and effectively.
    • Creates clear written communication that conveys the appropriate tone/message and uses proper business grammar and form.

    Appliation Link: Click here to apply

    Casa Convent


    Universal Worker / Care Assistant

    Job Title: UNIVERSAL WORKER CARE ASSISTANT (Full -Time) Carmelite Sisters Duarte CA
    Employer: Carmelite Sisters of the Most Sacred Heart of Los Angeles
    Position Type: 40 hours/week, Night Shift. Days off may vary.

    Mission Statement: Casa Convent is dedicated in a special way to the care of our senior sisters. The reason for our existence in community is to stand in the Presence of the Living God and with Mary to make the passionate love of the Sacred Heart of Jesus known to the world. At the Casa Convent we live and work together for this purpose. All our lay staff help us to protect and enhance our Carmelite spiritual and communal life as it is lived by the sisters in this local community. We provide a warm and secure environment in our religious community that is fully Catholic and Carmelite and that provides for the physical, spiritual and emotional health of our senior sisters. We strive to maintain optimal psycho-social health and wellness through social stimulation and interpersonal community relationships as consecrated religious.

    Qualifications and Education Requirements:

    • High School Diploma or equivalent
    • Current Certified Nurses Assistant Certification and maintain current
    • CPR and First Aid Certification and maintain current
    • At least 18 years of age
    • Criminal record clearance and official state documentation to such
    • Speak, read and write English in a manner that can be clearly understood

    Job Functions:

    Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

    Duties and Responsibilities:

    • Assist residents (elder Sisters) with personal care including, but not limited to bathing, dressing, grooming and hygiene as indicated by the personal care plan.
    • Assist residents (elder Sisters) with ambulation as indicated by the care plan.
    • Assist with meal service both in the dining room and for meal tray delivery to individual rooms.
    • Document all care rendered to residents (elder Sisters) on the appropriate/designated charts and forms provided.
    • Report all change in mental and physical condition, social behavior, and emotional or physical needs to Administrator (Carmelite Clinical Care Coordinator).
    • Make regular rounds of building at designated intervals in order to monitor residents (elder Sisters) and safety of environment.
    • Transport/escort residents (elder Sisters) to doctor’s appointments, religious and social events.
    • Encourage residents (elder Sisters) to participate in activities; prepare and lead activities as assigned.
    • Prepare snacks for residents (elder Sisters) when requested by resident and assist in meal preparation according to menu instructions.
    • Clean resident (Sisters’) rooms and care areas as assigned according to facility and regulatory guidelines and maintain their orderliness at all times.
    • Launder personal clothing and linens of residents (elder Sisters), as well as common laundry, as needed.
    • Remove all waste, including infectious waste, from assigned area according to established schedule and proper infection control techniques.
    • Perform general cleaning of public areas, common rooms, offices, hallways, rest rooms, elevators, outside corridors and stairways, balconies, patios, laundry rooms, and any other assigned area.
    • Dusts, cleans, and polishes woodwork, furniture, fixtures, and equipment
    • Vacuuming, sweeping and mopping of floors
    • Cleaning of windows and glass
    • Change light bulbs and batteries in facility as needed to keep lights and equipment in working order at all times.
    • Complete a work order if special skill is needed for some types of changes.
    • Use cleaning materials and supplies, and prepare solutions according to standard formulas.
    • Restock personal hygiene paper products and soap dispensers in various locations throughout the facility.
    • Observe and report all potential hazards to supervisor; perform any immediate action required within ability to prevent hazard actuation.
    • Respond to emergencies, call 9-1-1 as appropriate and assist with evacuation in case of fire or emergency.
    • Dispense medication to residents for self-administration as prescribed by the physician.
    • Document all medication activity on record keeping tools required by organization’s practice and state licensing regulations in an accurate manner (without error) and with the most current information regarding each individual residents’ medication.
    • Adhere to professional dress code that reflects the mission of the Carmelite Sisters with excellent grooming and appearance.
    • Follow all guidelines in the handbook and policies, as well as, all safety procedures established by Carmelite Sisters.
    • Attend all in-services, meetings and other training required by this position

    Working Conditions:

    • Ambient temperatures that are higher than 74°F to preserve comfort of residents.
    • Exposure to chemicals, needles and bodily fluids.
    • Be on feet for extending periods of time either walking or standing in one place.
    • Intermittently walk 5 acre campus.
    • Is subject to regular interruptions in request for assistance.
    • Exposure to dust and chemicals that are potential irritants.

    Skills and Job Requirements:

    • Prioritize and perform multiple assignments, including assisting with resident (elder Sisters’) needs, under time pressure and deadlines with accuracy while maintaining a positive disposition.
    • Work well independently as well as part of a team to accomplish deadlines and tasks requested by supervisor.
    • Take responsibility for his/her actions.
    • Training in conflict resolution, mediation, and handling difficult people.
    • Converse with residents (elder Sisters) in a familiar and respectful manner that exhibits patience and tact.
    • Keen awareness and observation skills to identify reportable changes in residents and/or their environment.
    • Must be able to read English and follow manufacturer’s instructions on equipment and all products used to perform the duties of this job.
    • Operation of cleaning equipment including, but not limited to: vacuum, buffer, wringer, scrubber and carpet cleaning machine.
    • Knowledge of aseptic techniques and basic sanitation/hygiene for environmental care.
    • Complete 12 hours of continuing education annually in accordance with state regulations.

    Physical and Sensory Requirements:

    • Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
    • Ability to lift a minimum of 25 pounds alone, and a minimum of 50 pounds in partnered lifting to a height of 5-7 feet.
    • Ability to push/pull or move a minimum of 250 pounds for a distance of 5,000 feet.
    • Ability to reach overhead, bend, squat and crouch.
    • Ability to stand and walk about for long periods of time

    Appliation Link: Click here to apply

    Maintenance Worker

    Job Title: MAINTENANCE WORKER (Part-Time), CARMELITE SISTERS DUARTE CA
    Employer: Carmelite Sisters of the Most Sacred Heart of Los Angeles
    Position Type: 25 hours/week; Flexible schedule Monday – Saturday; Emergency calls.

    Mission Statement: Casa Convent is dedicated in a special way to the care of our senior sisters. The reason for our existence in community is to stand in the Presence of the Living God and with Mary to make the passionate love of the Sacred Heart of Jesus known to the world. At the Casa Convent we live and work together for this purpose. All our lay staff help us to protect and enhance our Carmelite spiritual and communal life as it is lived by the sisters in this local community. We provide a warm and secure environment in our religious community that is fully Catholic and Carmelite and that provides for the physical, spiritual and emotional health of our senior sisters. We strive to maintain optimal psycho-social health and wellness through social stimulation and interpersonal community relationships as consecrated religious.

    Qualifications and Education Requirements:

    • Basic principles and techniques of plumbing, wood finishing, painting, electricity and carpentry.
    • Knowledge of operational characteristics of mechanical equipment, plumbing, electrical circuitry and tools used in the area of work assigned.
    • Knowledge of tools, equipment and supplies used in providing comprehensive building maintenance services.
    • Knowledge of occupational hazards and safety precautions/practices necessary for the area of work assigned.
    • Knowledge of basic fire safety and building codes.
    • Identify problems and implement solutions.
    • Operate pallet jack and forklift.
    • Work independently in the absence of supervision.
    • Understand and follow oral and written directions.
    • Communicate clearly and concisely, both orally and in writing.
    • Establish and maintain effective relationships with those contacted within the course of work.
    • Driver license and Live Scan clearance.
    • Must wear Personal Protective Equipment (PPE) as required by the individual job duty.

    Job Functions:

    Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

    Duties and Responsibilities:

    • Responsible for the completion of all maintenance service requests and repairs as assigned.
    • Install light bulbs, doors, cabinets, paneling, carpet and bulletin boards.
    • Paint interior and exterior walls and cabinets; hang wallpaper and pictures; assemble furniture.
    • Set-up and install computer cables as needed; install and repair computer outlets; repair and relocate light fixtures.
    • Replace washers, faucets, and seals on malfunctioning plumbing equipment; repair leaky faucets and clear clogged drains; install and repair sprinklers.
    • Monitor and maintain all building systems as assigned.
    • Maintain efficient functioning of the boilers and water softeners; add chemicals or salt as needed.
    • Repair plumbing, machinery and electrical circuitry.
    • Work within expense limits established.
    • Maintain inventory controls for cost effective operations.
    • Mitigate and report possible unsafe conditions. Responsible for alerting the CEO of any unusual occurrence and/or damage that has occurred or that may occur.
    • Schedule and complete the preventive maintenance program.
    • Coordinate special projects as directed by the Supervisor.
    • Assist in monitoring all work performed by outside contractors.
    • Responsible for 24-hour emergency maintenance service as scheduled.
    • Carry pager/cell phone as required for on-call maintenance.
    • Complete grounds work as directed by the Supervisor, which may include picking up trash, sweeping curb and dumpster areas and maintaining landscaping beds and other areas.
    • Keep proper maintenance records for work completed.
    • Run errands and pick up parts / equipment as needed.
    • Maintain a professional and courteous manner with all residents, guests, vendors, contractors and fellow staff members.
    • Exhibit appropriate telephone protocol.
    • Assure safety standards are used which comply with all company, local, City, State and Federal guidelines.
    • Lead Casa’s Illness, Injury and Prevention Plan and coordinate safety trainings with the Support Team supervisor.
    • Ensure compliance of all work related activities in a fair, ethical and consistent manner.
    • Contribute to team effort.
    • Maintain confidentiality of all residents according to HIPAA regulations.
    • Follow established company policies and those outlined in the Employee Handbook.
    • Special projects and responsibilities / tasks as determined by CEO.
    • Follow all Safety Guidelines set forth by the Company and adhere to OSHA standards and requirements.
    • Must wear Personal Protective Equipment (PPE) as required by the individual job duty.

    Physical and Sensory Requirements:

    • This position spends approximately 85% of the day working outside or in and around the facilities and the remaining time in an office setting in front of a computer. Must be able to be on feet and move constantly throughout the workday.
    • Requires frequent walking of the 5 acre campus.
    • Must be able to see and hear with or without accommodation.
    • Must be able to sit, stand, walk, bend, squat, crouch, and reach overhead in the course of their normal duties.
    • Must be able to use hand/wrist coordination with or without accommodation
    • Must be able to climb a ladder of at least 10 feet.
    • Must be able to push, pull, move, and/or exert force of 50-100 lbs occasionally, 25-50 lbs frequently and 10-20 lbs constantly with or without accommodation.
    • Must have good vision for close up work with tools and computer work (with or without the aid of eye glasses or contact lenses)
    • Must be able to speak and communicate verbally with co-workers, customers, vendors, etc.

    Application Link: Click here to apply

    Please click here for additional employment opportunities.

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